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How to Make an Invoice? See Best Invoicing Tools & Download Free Invoice Templates

There are countless things to take care of in business – one of the most critical things you need to make sure is positive cash flow. As a business owner, it is your responsibility to make sure that the money owed by your customers are received in a timely manner.

Which is why having an Invoicing Tool is important for any business because it helps keep your cash flow healthy. But if you’re still using spreadsheets or word processing to manually create your invoices , then it’s time to do something a little better. The next time you wanted to create an invoice, try one of the handy tools or download free templates mentioned below.

Get 100+ Free Invoice Templates
Bonsai is a simple all-in-one business management solution for freelancers and small businesses. Their invoice gallery features over 100 pre-designed templates. You can search by industry to find an invoice template specifically for your profession > Find Invoice Templates Now

14 Popular Invoicing Generators We Like

1. Bonsai

Bonsai Workflow

Bonsai is a complete suite of tools for freelancers. The suite covers multiple areas that help freelancers turn their work into a full-fledged business. With Bonsai, you’re able to manage your time, turn proposals into projects, handle finances, and even provide customers with an automated feedback system.

You can start with Bonsai Workflow and scale up to Workflow Plus and beyond as your business grows. With Bonsai Workflow Plus you can even handle subcontractors, automate workflow, and provide a professional white-label experience.

What you get from Bonsai:

  • Proposal and contract management
  • Invoicing and payments
  • Project management
  • Client CRM
  • Time tracking and task management
  • Apps for multiple platforms

2. Indy Invoice Generator

Indy Invoice Generator
It's simple to generate an invoice using the invoice template by Indy.

The Indy Invoice Generator uses the industry’s most trusted online payment solutions, and clients are one click away from paying using the method of their choice.

Indy is an all-in-one management software that helps self-employed people and small businesses easily manage their invoices.

Invoice templates include all the info your clients need and give you the ability to add your personal branding. You can link working hours directly to an invoice using the Time Tracker tool and save yourself time.

Also read – What is Indy: Agile workflow optimization for freelancers

What you get from Indy Invoice Generator:

  • Prepare professional Proposals in moments.
  • Create Contracts and send them instantly to your new clients.
  • Link contracts to projects to keep your records organized.
  • Make Tasks and connect them to projects to manage your progress.
  • Chat with your clients and team to build momentum.
  • Bill your clients using Indy’s Invoices tool.

3. Invoice Home

InvoiceHome.com features 100 free customizable invoice templates.

InvoiceHome offers a wide range of business document templates and customization tools. From customizable invoice templates to purchase orders and cash receipts – you can create them on InvoiceHome.com or using their Android or Apple mobile applications. Creating and printing invoices with InvoiceHome is free – all you need is to register an account on their platform.  

What you get from Invoice Home:

  • 100+ free invoice templates
  • Customized invoice with own logo, customer details, signature, and items
  • Auto-calculating for prices, taxes, subtotals, and totals
  • Generate printer-friendly invoices from web browsers
  • Customer list and monthly / quarterly reports in PDF, Excel, or direct print from website
  • Create and send invoices via Android or Apple Mobile App

4. Fiverr WorkSpace

Fiverr Workspace is a kins of Cloud-based office system that provides business support services. Mainly, it’s intended for their freelancers (or business owners who use them). Included utilities cover a pretty broad umbrella and include proposal generation, invoicing, task management, and a reporting tool.

There are two pricing models available. The free tier offers basic business tools and templates. The paid plan includes more templates, client management utilities, extensive analytics, and better support.

Also read – Sites like Fiverr for freelancers

What you get from Fiverr Workspace:

  • Invoicing
  • Task Management
  • Proposals
  • Contracts
  • Payment Handling
  • Expense Tracking
  • Time Tracking
  • Reports

5. Invoice Bus

invoice bus
Auto-calculating invoice generator with beautiful templates.

Invoicebus helps you send online invoices to your clients and get paid instantly – regardless to wherever you are based in the world.

For those seeking an alternative to PayPal invoicing, InvoiceBus is an option that won’t have quite so many restrictions. It also allows you to work more independently with multiple payments processors and has beautifully designed templates for almost any purpose.

Aside from great looks, their templates come customizable and include auto calculation of prices, taxes, and more. Send and track invoices in the system and be supported with helpful reminders in a high-security environment. 

What you get from Invoice Bus:

  • Customized your invoice – upload logo, customer details, and items
  • Auto-calculating for prices, taxes, subtotals, and totals
  • Generate printer-friendly invoices from web browsers
  • Send your invoice direct to customer or download as PDF
  • Integrates with Stripe, 2Checkout, and PayPal

6. Invoice Generator

invoice generator
Easy to use invoice template by Invoice Generator

Invoice Generator lets you create a customized invoice for a variety of business. All you have to do is fill in the information about the work and costs, then you can choose to download the invoice or send it straight from the website.

What’s great about invoice generator is that you can also add discounts and shipping rates into the total, and there’s even the option to adjust the currency.

What you get from Invoice Generator:

  • Customized your invoice – upload logo, customer details, and items.
  • Optional to add Shipping and Tax rates
  • A copy of a draft invoice will save on your device
  • Send your invoice direct to customer or download as PDF
  • A free to use invoice template by Invoiced
  • Optional to upgrade for more features including cloud-based access

7. PayPal Invoice

PayPal Invoice
Fill in the invoice template and send your invoice to customers using your own link – PayPal Invoice

By and large, PayPal is still the best and safest way for you to send and receive money. So it shouldn’t surprise you that they also provide an invoice generator service.

Just like all the other invoice generator, you can easily customize the invoice with the details of your transaction, which you can then save it as a PDF file or send it as a link to your customers.

While it’s free to use, if a customer uses a debit or credit card to make a payment, PayPal will charge you a fee for it.

Also read – Best PayPal alternatives for online payment

What you get from PayPal Invoice

  • Set up and send invoices easily
  • Invoices can send through own email or shared link
  • Create a customized invoice – own logo and fields
  • Able to access your invoices from any device
  • Manage your payments on your mobile phone
  • Fee per transaction – 2.9% + $0.30

8. Skynova Invoice

Aynax free invoice template
Create your inTrack your invoice template by Skynova

You can create an invoice and download an Adobe PDF format of it at Skynova. In order to create the document, you need to put the basic information about the receivable, such as date, unit price, and a description.

After putting in the details, you can then save or just immediately print the professional-looking invoice.

What you get from Skynova:

  • Track your invoices – the amount paid, balance due and total
  • Allow your customer to pay using a credit card
  • You will know when your customer opens the invoice
  • Stay organized – the payment and customer record
  • Able to upload your own logo
  • Unlimited storage and customer contacts

9. Invoiceto.me

Sample of a free invoice template at Invoiceto.me

Invoiceto.me is one the easiest and most straightforward invoice generator on the list. You can use it to send invoices for multiple types of work.

All you have to do is put in details about the work and payments. You can then download the invoice as a PDF and have a professional-looking way to request payments.

What you get from Invoiceto.me:

  • You can to add and edit row any time
  • Able to edit and add text within the template
  • Automated calculate Tax and total
  • Download the invoice in PDF format
  • It's a free tool by Invoicely
  • You can do more – manage clients, accept payment online, etc, when you sign up with them (It's free!)

10. Create.OnlineInvoices.com

Invoice template by create.onlineinvoices.com
Choose the invoice template that suits your business by Online Invoices

Create.onlineinvoices, you can choose and customize from three types of invoices: tax invoices, simple invoices, and business invoices. Using the three templates, you can create your own invoices by entering your information and downloading it as a PDF file.

You can also print it or send it directly from the website after you finish customizing your invoice.

What you get:

  • Use different invoice template (3 layouts to choose from)
  • Change to the currencies that suits you
  • Add your own tax and discount value
  • Upload your logo and add a note to the invoice
  • Send the invoice via email and receive payment
  • Create a free account for more advanced features

11. Zoho Invoice

Zoho Invoice
Full features to access Zoho Invoice even if you are using the free account

Zoho is known for offering a wide range of web-based business tools such as Zoho CRM, Zoho Reports, Zoho Inventory, Zoho Expenses, and Zoho Books. You can add an invoicing program to that with Zoho Invoice, a tool that you can use to create and manage customer invoices.

While the free version gives you full access to its features, you’re still limited to only five customer invoice per month. If you want to use more, they offer four subscription levels that cater to different needs.

What you get from Zoho Invoice:

  • Free to use. Just sign up with the free account
  • Plenty of invoice templates you can choose
  • The free version is limited up to 5 customers.
  • Integrates with popular payment gateways for your customer convenience
  • Import existing invoices using CSV format
  • Able to access the full features even the with a free account

12. Square Invoices

Squareup Invoice Generator
3 simple steps to create bill your customer using invoice template by Squareup Invoice Generator

Square is more known for their credit card readers, but they also have a free invoice generator program called Square Invoices. Square Invoices lets you customize your own invoice by letting you put in your company logo or choosing the color scheme.

After you’ve created your invoice, you can download it or send it via email to your customer which Square will keep track of and notify you once they viewed it.

What you get

  • Send your invoice in 3 simple steps
  • Accept credit card payments if you need to
  • Track invoices and send a reminder to customers
  • Customize your invoice – upload own logo and color scheme
  • Required to register and provide full details including address and SNN number
  • Invoices are free but require to pay 2.9% + 30cents for each transaction

13. Wave Invoice

Wave accounting app
Allow recurring invoices even if you are using the free account

If you want to have a full accounting software program, in addition to creating an invoice, then you should definitely try out Wave Invoice.

Ideal for contractors, freelancers, and small businesses with less than 10 employees, Wave Invoice let you create an unlimited number of invoices that you can easily customize and send to clients and customers.

One great feature that Wave Invoice offers is to let customers pay directly from their online invoice, which can take a couple of business days before it reaches your bank account.

What you get

  • Personalize your invoices – template, logo and color scheme
  • Accept credit cards and bank payments
  • Create the invoice in any currency
  • Bill your repeat customers with recurring invoices
  • Keep track of your invoices in the dashboard
  • Online payment fees – 2.9% + 30cents (credit card) and 1% / $1 min (bank processing)

14. FreshBooks

FreshBooks Invoicing Tool
FreshBooks offers you customizable, professional invoice templates for free.

FreshBooks makes the process of creating professional, customizable invoices for your business super simple, with hundreds of free invoice templates to choose from.

You can set up and customize your thank you email, add your logo, and keep track of overdue invoices with custom reminders. FreshBooks provides a complete cloud-based accounting platform to run your business, no matter the size.

Read our FreshBooks review for more.

What you get from FreshBooks Invoice Tool:

  • Unlimited customized invoices
  • Unlimited expense entries
  • Unlimited time tracking
  • Unlimited estimates
  • Accept credit card and bank transfers
  • Automated bank import
  • 30 day trial with no credit card required

Free Invoice Templates (Download & Print)

If you create less than 10 customer invoices per month, it might not be enough to justify using accounting software such as Freshbooks or QuickBooks. Instead, it’s best that you use a customizable invoice template that you can download and use in either Excel, Word, or PDF files.

Also Read –

Excel Invoice Templates

Excel Invoices
You can create and organize all invoices for a customer in one Excel Workbook.

This Excel invoice template has all the key elements that you would need in an invoice. It also has the ability to automatically calculate discounts, sales tax, and subtotals. One of the advantages of using an Excel template is that you can save all of the invoices for a customer in one workbook.

PDF Invoice Template

The PDF Invoice Template has less flexibility compared to the Excel since it can’t automatically calculate for discounts, subtotals, and sales taxes. Instead, you’re going to have to manually calculate your totals.

The advantage of using PDF templates is the clickable fields which let you enter all of the information you need. This makes PDFs easy to maintain and keeps your invoices looking clean.

Words Invoice Template

Similar to PDF templates, the Words invoice template does not automatically calculate your sales tax, discounts, and subtotals. This means that you need to manually calculate your totals accurately before sending it to your customers.

Since a Words template is much more customizable than the Excel or PDF templates, they are much more prone to errors.

For small businesses without a big budget, you can’t really afford to spend on accounting software to keep track of your cash flow. These free invoice generators are a great way to keep your budget low while still keeping your accounts in check.

Frequent Asked Questions on Invoicing & Business Billings

What is an Invoice?

An invoice is a document sent by the seller to the purchaser for a product or service. It establishes an obligation on the purchaser to pay for product or service, creating an account receivable. Usually, an invoice will include:

– The date in which the invoice was created
– Name and address of the customer and supplier
– Contact names of the customer and business
– A description of the items purchased
– The terms of payment

Why do you need an invoice for your business?

An invoice is basically a written verification of the agreement between a buyer and seller for goods or services. Having an invoice for your business – regarding if you are a freelancers or an online store owner, is good business practice as it helps you keep track of your cash flow and makes it easier to manage your accounting.

How do I create a printable invoice?

You can create a printable invoice from your web browsers with the tools mentioned in this article or download invoice templates in PDF / Word / Excel and edit them in your local computer.

What is an invoice generator?

Invoice generators are tools that let you create invoices using your web browser online. They usually have a blank invoice template that you can use for filling in important details such products description and customer’s names.

How to create a blank invoice?

You can outsource and hire a professional designer to create and customize your own invoice slip, but sometimes it’s not the best option as requires more time and investment. If you’re a small outfit, it’s much better to create a blank invoice yourself using a word editor on your PC, which you can customize along the way.

Is there a free invoice maker?

Yes there are many free invoice makers in today's market. We mentioned 12 of the best free invoicing tools in this article.

How do I make an invoice for free?

There are two options: One, Use either one of the invoicing tools we mentioned in this article to generate your business invoices, or Two, Download and edit the pre-made invoices in Microsoft Excel, Words, or Adobe PDF.

Are there free invoice templates?

Yes. We have listed various sources where you can edit, download, and print simple invoices for free. Plus some of the top listed invoice generators offer dozens of pre-designed templates.

How do you create an invoice in Microsoft Words?

1. Select your invoice template (in .docx) from the source listed above.
2. Open the file Microsoft Words
3. Customize the selected template (add logo, change date, add items, etc)
4. Print or email the invoice to your customer

Alternatively you can use one of the mentioned invoice generators to create and download invoices in .docx format.

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Article by Jason Chow

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