11 Best Free Invoice Templates (And Where To Get Them)

If you’re starting an online business, there are lots of things you need to take care. Besides making a website, buying an SSL certificate or choosing a small business hosting, one of the things you need to make sure is positive cash flow.

Generally, you achieve this by making sure that the money that customers owe you are received in a timely manner. Which is why having an invoicing tool is important for any business because it helps keep your cash flow healthy. But if you’re still using spreadsheets or word processing to create your invoices, then it’s time to something a little better.

You can do that with this handy list of 10 places to generate and send invoices for free.

11 Places To Get Free Invoice Templates 

1. Invoice Bus

Invoicebus helps you send online invoices to your clients and get paid instantly – regardless to wherever you are based in the world.

For those seeking an alternative to PayPal invoicing, InvoiceBus is an option that won’t have quite so many restrictions. It also allows you to work more independently with multiple payments processors and has beautifully designed templates for almost any purpose.

Aside from great looks, their templates come customizable and include auto calculation of prices, taxes, and more. Send and track invoices in the system and be supported with helpful reminders in a high-security environment. 

What you get:

• Customized your invoice – upload logo, customer details, and items
• Auto-calculating for prices, taxes, subtotals, and totals
• Generate printer-friendly invoices from web browsers
• Send your invoice direct to customer or download as PDF
• Integrates with Stripe, 2Checkout, and PayPal

2. Invoice Generator

Invoice Generator lets you create a customized invoice for a variety of business. All you have to do is fill in the information about the work and costs, then you can choose to download the invoice or send it straight from the website.

What’s great about invoice generator is that you can also add discounts and shipping rates into the total, and there’s even the option to adjust the currency.

What you get:

• Customized your invoice – upload logo, customer details, and items.
• Optional to add Shipping and Tax rates
• A copy of a draft invoice will save on your device
• Send your invoice direct to customer or download as PDF
• A free to use invoice template by Invoiced
• Optional to upgrade for more features including cloud-based access

3. FreshBooks

FreshBooks makes the process of creating professional, customizable invoices for your business super simple, with hundreds of free invoice templates to choose from.

You can set up and customize your thank you email, add your logo, and keep track of overdue invoices with custom reminders. FreshBooks provides a complete cloud-based accounting platform to run your business, no matter the size.

What you get:

• Unlimited customized invoices
• Unlimited expense entries
• Unlimited time tracking
• Unlimited estimates
• Accept credit card and bank transfers
• Automated bank import
• 30 day trial with no credit card required

4. Aynax

You can create an invoice and download an Adobe PDF format of it at Aynax by. In order to create the document, you need to put the basic information about the receivable, such as date, unit price, and a description.

After putting in the details, you can then save or just immediately print the professional-looking invoice.

What you get:

• Track your invoices – the amount paid, balance due and total
• Allow your customer to pay using a credit card
• You will know when your customer opens the invoice
• Stay organized – the payment and customer record
• Able to upload your own logo
• Unlimited storage and customer contacts

5. Invoiceto.me

Invoiceto.me is one the easiest and most straightforward invoice generator on the list. You can use it to send invoices for multiple types of work.

All you have to do is put in details about the work and payments. You can then download the invoice as a PDF and have a professional-looking way to request payments.

What you get:

• You can to add and edit row any time
• Able to edit and add text within the template
• Automated calculate Tax and total
• Download the invoice in PDF format
• It's a free tool by Invoicely
• You can do more – manage clients, accept payment online, etc, when you sign up with them (It's free!)

6. Create.onlineinvoices

Create.onlineinvoices, you can choose and customize from three types of invoices: tax invoices, simple invoices, and business invoices. Using the three templates, you can create your own invoices by entering your information and downloading it as a PDF file.

You can also print it or send it directly from the website after you finish customizing your invoice.

What you get:

• Use different invoice template (3 layouts to choose from)
• Change to the currencies that suits you
• Add your own tax and discount value
• Upload your logo and add a note to the invoice
• Send the invoice via email and receive payment
• Create a free account for more advanced features

7. Zoho Invoice

Zoho is known for offering a wide range of web-based business tools such as Zoho CRM, Zoho Reports, Zoho Inventory, Zoho Expenses, and Zoho Books. You can add an invoicing program to that with Zoho Invoice, a tool that you can use to create and manage customer invoices.

While the free version gives you full access to its features, you’re still limited to only five customer invoice per month. If you want to use more, they offer four subscription levels that cater to different needs.

What you get:

• Free to use. Just sign up with the free account
• Plenty of invoice templates you can choose
• The free version is limited up to 5 customers.
• Integrates with popular payment gateways for your customer convenience
• Import existing invoices using CSV format
• Able to access the full features even the with a free account

8. Free Invoice Generator

What stands out about Free Invoice Generator is that they do not store any data on their web servers. Instead, they use an HTML5 feature called Web Storage that allows developers to store complex data in your browser without the need for external web servers and databases.

This is great if data privacy is a major concern for you. Plus, if you accidentally close your browser, it will still remember your invoice details so you won’t have to start over.

What you get:

• Set different invoice currency
• Optional to add a Discount and Shipping to the invoice
• Automate calculate Tax value
• Able to download Invoice as PDF format
• The free invoices are kept for 10 minutes on the server before delete
• No sign up required

9. Square Invoices

Square is more known for their credit card readers, but they also have a free invoice generator program called Square Invoices. Square Invoices lets you customize your own invoice by letting you put in your company logo or choosing the color scheme.

After you’ve created your invoice, you can download it or send it via email to your customer which Square will keep track of and notify you once they viewed it.

What you get:

• Send your invoice in 3 simple steps
• Accept credit card payments if you need to
• Track invoices and send a reminder to customers
• Customize your invoice – upload own logo and color scheme
• Required to register and provide full details including address and SNN number
• Invoices are free but require to pay 2.9% + 30cents for each transaction

10. Wave

If you want to have a full accounting software program, in addition to creating an invoice, then you should definitely try out Wave.

Ideal for contractors, freelancers, and small businesses with less than 10 employees, Wave let you create an unlimited number of invoices that you can easily customize and send to clients and customers.

One great feature that Wave offers is to let customers pay directly from their online invoice, which can take a couple of business days before it reaches your bank account.

What you get:

• Personalize your invoices – template, logo and color scheme
• Accept credit cards and bank payments
• Create the invoice in any currency
• Bill your repeat customers with recurring invoices
• Keep track of your invoices in the dashboard
• Online payment fees – 2.9% + 30cents (credit card) and 1% / $1 min (bank processing)

11. PayPal Invoice

By and large, PayPal is still the best and safest way for you to send and receive money. So it shouldn’t surprise you that they also provide an invoice generator service.

Just like all the other invoice generator, you can easily customize the invoice with the details of your transaction, which you can then save it as a PDF file or send it as a link to your customers.

While it’s free to use, if a customer uses a debit or credit card to make a payment, PayPal will charge you a fee for it.

What you get:

• Set up and send invoices easily
• Invoices can send through own email or shared link
• Create a customized invoice – own logo and fields
• Able to access your invoices from any device
• Manage your payments on your mobile phone
• Fee per transaction – 2.9% + $0.30

Alternatives: Free Printable Invoice Templates You Can Download

If you create less than 10 customer invoices per month, it might not be enough to justify using accounting software such as QuickBooks or Xero. Instead, it’s best that you use a customizable invoice template that you can download and use in either Excel, Word, or PDF files.

1. Excel Invoice Template

This Excel invoice template has all the key elements that you would need in an invoice. It also has the ability to automatically calculate discounts, sales tax, and subtotals. One of the advantages of using an Excel template is that you can save all of the invoices for a customer in one workbook.

2. PDF Invoice Template

The PDF Invoice Template has less flexibility compared to the Excel since it can’t automatically calculate for discounts, subtotals, and sales taxes. Instead, you’re going to have to manually calculate your totals.

The advantage of using PDF templates is the clickable fields which let you enter all of the information you need. This makes PDFs easy to maintain and keeps your invoices looking clean.

3. Words Invoice Template

Similar to PDF templates, the Words invoice template does not automatically calculate your sales tax, discounts, and subtotals. This means that you need to manually calculate your totals accurately before sending it to your customers.

Since a Words template is much more customizable than the Excel or PDF templates, they are much more prone to errors.

For small businesses without a big budget, you can’t really afford to spend on accounting software to keep track of your cash flow. These free invoice generators are a great way to keep your budget low while still keeping your accounts in check.

FAQ: What you need to know about the invoice template?