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16 Document Collaboration Tools for Remote Teams
Updated: 2022-09-02 / Article by: Nicholas Godwin
Document collaboration tools can help your business save money, boost revenue, and improve team productivity.
And I'm not making this up. One Forrester study says collaboration tools add up to $247,500 in productivity benefit to 100-person teams who earn $40 to $60 an hour. In an interview in March 2020 with Javier Soltero, G Suite boss, Google's G Suite which includes Google Docs had reached over 2 billion active monthly users by the end of 2019.
Since document editing takes center stage for teams, I will provide you with 15 document collaboration tools for your remote team in this article. So, you'll always have options.
I've helped you eliminate decision paralysis by sharing the features to look for when deciding on the best document collaboration tool for your team. Come with me.
1. Google Docs
Google Docs is your go-to document collaboration tool if you're big on simplicity. It's easy to use and provides seamless real-time document collaboration from any location.
You can share and work on documents with team members by sending document links to them.
You can also determine who can access documents and in what capacity—as viewer, editor, or commenter.
Google Docs Key Features
Some standout features you'd love about Google docs:
Google Docs works on any device
Automatically saves latest edits
Offline availability for your remote team
In-built assistive features like autocorrects, predictive text, and voice typing.
Ability to tag team members to documents and leave comments or suggestions in real-time.
Add-on capability. Explore other apps and extensions simultaneously with Google docs.
Google Docs Pricing
The free version of Google Docs is feature-loaded. Also, you enjoy ten other Google Workspace tools.
But, for more storage space on the cloud, 24/7 customer support, and a significant number of users, upgrade to any of the robust business packages starting at $6 monthly.
ClickUp assures users of saving one day weekly by simply using this collaboration tool. Specifically, the tool's document collaboration feature, ClickUp Docs, allows you and your team to create and collaborate on docs or wikis.
ClickUp Key Features
Unique document formatting features. Add branded bookmarks, nested pages, or styles of your choice to documents.
Document tracker for real-time edits.
Synchronized workflow. Assign and monitor document projects from one place.
Notepad for team members to take notes or create to-do lists.
How Much Does It Cost to Use ClickUp?
Enjoying every free feature on ClickUp and tons of unlimited privileges will cost a small team $5 per member per month.
The larger your team size, the more expensive ClickUp gets.
Confluence is knowledge management and project collaboration tool transforming how remote teams work. You can create, distribute, and discuss work with team members from the planning stage to execution.
Confluence Key Features
The page tree feature allows you to find and arrange documents easily using labels
Over 75 document template options
Built-in document structuring into pages and spaces (containing pages)
Interactive functions like in-line comments, GIFs, emojis, and edit highlights
Real-time notifications and updates on assigned tasks and tagged members
Helpful macros to automatically create tables of content and document highlights
What is The Price of Confluence?
The free version of Confluence supports ten users only. And it's for online use only.
Confluence offers three scalable plans. Standard, premium, and enterprise packages start at $5.50 monthly.
Confluence lets you onboard up to 20,000 users and access tons of exciting features in its paid version.
airSlate is an all-in-one document workflow automation solution that allows for efficient remote collaboration between teams. You able to create, manage and automate team workflows remotely using a variety of capabilities – document generation, no-code automation, third-party integrations, and more.
airSlate Key Features
Use airSlate's Flow templates or create new workflows from scratch
Offers a secure and compliant enterprise-grade eSignature
No-code workflow automation
Enjoy built-in integrations with popular productivity apps, CRM and ERP systems, without leaving their workspace.
How Much Does It Cost to Use airSlate?
airSlate offers a Free plan with full access to each Flow that is limited to 30 days after account creation.
The Basic plan costs $30 for Creator/month and offers all the functionality needed to automate business workflows, with no limits for access to airSlate.
The Business Cloud plan costs $50 for Creator/month and gives access to the whole suite of airSlate's digital transformation tools in a single business platform.
Key Features to Look for In Your Document Collaboration Tool
Your ideal document collaboration tool should enable real-time editing by team members. Everyone can access the document simultaneously and make changes to the same document. The edits, comments, and suggestions are reflected instantly in the document.
Large Cloud Storage Space
Consider the storage space needs of your project before choosing any document collaboration tool. If your project needs a lot of space and the storage space is limited, you need to consider switching to another provider.
The autosave function preserves your latest edits and older document history and protects you from the event of a loss. You won't need to save the document manually after making any changes.
Real-time Document Tracker
You should be able to track changes made to documents by any team member in real-time. You may receive a notification to update you about the changes without viewing the document.
Supports Multiple Document Types
Some document collaboration tools do not support specific document formats. It slows down productivity when you need to convert the document to a supported format. You want a collaboration tool that supports as many document formats as possible.
Your chosen document collaboration tool should provide offline functionality. If you have no Internet connection, you can work on the go. You can still edit or view the document even if you are disconnected.
Ensure the document collaboration tool is available on mobile devices for seamless work. You can edit the document on your laptop and send it over to the team members who view it on their mobile devices.
Documents that support version history enable you to track who made changes even when you're away and restore any document versions if necessary. Versioning also ensures you can revert the document to any previous versions after new changes.
All the document collaboration tools mentioned above can help you meet your team's needs. You can improve unit communication and increase team productivity while saving time and resources with the help of these document collaboration tools.
Consider investing in paid versions of your preferred tool to get the best offerings. Your team will thank you for it.
Nicholas Godwin is a technology and marketing researcher. He helps businesses tell profitable brand stories that their audiences love since 2012. He's been on the writing and research teams of Bloomberg Beta, Accenture, PwC, and Deloitte to HP, Shell, AT&T.